Typical project scope · CMMS

CMMS implementation project

Rollout of a computerised maintenance management system: asset register, preventive maintenance plans, work orders, spare parts and a mobile app for technicians, with your data migrated and your team trained.

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Skyline CMMS dashboard with demo data
Skyline CMMS screen, demo data
Typical scope
CMMS implementation
  1. Discovery
  2. Configuration
  3. Data migration and tagging
  4. Pilot
  5. Rollout and training
Typical scope, not a case study

This page describes a typical project of this kind. It is not a record of a specific client project, and the final scope is always set after a site survey.

When clients usually call us

  • Maintenance run on spreadsheets, paper or email
  • Plants working towards ISO 55001-aligned asset management
  • Hospitals and facilities that need traceable maintenance records
  • Teams that want work orders on their phones
Skyline CMMS work order list with demo data
Skyline CMMS screen, demo data

What is typically included

The usual scope. Items are added or removed after the survey, and each one is listed in the proposal.

  1. Asset survey and taggingWalk-down of the site, asset data collection and QR or barcode labels.
  2. Asset hierarchy and failure codesLocations, systems and equipment arranged in a clear hierarchy, with failure codes based on ISO 14224.
  3. Preventive maintenance plansTime- and meter-based plans built from manufacturer manuals and your own practice.
  4. Work order workflowRequests, approvals, assignment and closure, with the records your audits need.
  5. Spare parts and storesStock items, minimum levels and parts linked to work orders.
  6. Mobile appTechnicians receive, update and close work orders on their phones.
  7. IntegrationsLinks to ERP, purchasing or condition-monitoring sensors where needed.
  8. Dashboards and KPIsBacklog, preventive maintenance compliance, MTBF and MTTR.

How this project runs

  1. Stage 1 Discovery

    Current process, data sources and the reports you need.

  2. Stage 2 Configuration

    Hierarchy, workflows, roles and plans set up in the system.

  3. Stage 3 Data migration and tagging

    Existing data cleaned and imported, assets labelled.

  4. Stage 4 Pilot

    One area goes live first, so the setup is proven before rollout.

  5. Stage 5 Rollout and training

    All areas live, with training for planners, technicians and managers.

Deliverables at handover

  • Asset register and hierarchy
  • Preventive maintenance plans
  • Configured workflows and user roles
  • Migrated historical data
  • User guides for each role
  • Training records

Standards we design to

  • ISO 55001Asset management systems
  • ISO 14224Equipment reliability and failure data
  • EN 13306Maintenance terminology
  • EN 15341Maintenance key performance indicators

Listing a standard here means we design and work to it. It does not mean Skyline holds a certificate for that standard.

What we will ask you before we quote

Request a scoped proposal
  • Your current asset lists, spreadsheets or legacy system exports
  • How maintenance requests are raised and approved today
  • Number of sites, users and technicians
  • Systems the CMMS must connect to, such as ERP or purchasing

Questions about this scope

Which CMMS do you implement?

Skyline’s own CMMS, part of the Skyline Nexus platform. If you already own a CMMS, ask us whether the same scope can be applied to configuring and cleaning up that system.

Do all assets need tags before go-live?

No. Critical assets are usually tagged first, and the rest are added area by area during rollout.

What data do you need from us?

Whatever you have today: asset lists, maintenance history, manuals and spare parts lists. Missing data is collected during the site walk-down.

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Tell us about your project

Send a short description of the site and what you need. We will reply with the questions for a site survey and the next steps.

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IT company, contractor or consultant? See the Skyline partner programme.